Contractor Estimate Template

A useful estimate tells the customer what the price covers and where it can change. Start with labor and materials, then add the conditions that matter for this job.

Calculate the contracting job

Build the price from labor, marked-up materials, equipment, subcontractors and permits.

Your business

estimateEST-0001

Issued—

Valid until—

FromYour business

Bill toClient

DescriptionQtyRateTaxAmount

Subtotal$0.00

Discount$0.00

Tax$0.00

Total$0.00

Keep labor and materials on separate lines

The customer can see where the number came from, and you can adjust one part without rewriting the whole estimate.

State what happens when the scope changes

Use the notes field for exclusions, access assumptions and work that needs a new estimate. Keep it specific to the job.

Build the total from the job cost

Calculate labor from hours and rate, apply your chosen markup only to materials, then add equipment, subcontractors and permits. The calculator above keeps each part visible instead of applying one unexplained total.

Do not treat the estimate as a fixed site condition

Record what was visible or measured when you priced the work. Hidden conditions, client changes and work outside the written scope need a documented review before they are added.

Lines included in this starting point

On-site labor
Materials and fixtures
Site preparation

Replace the examples with the work and prices agreed for the actual job.

Reuse the details that still apply

Electrician estimate template

Show the call-out, the labor and the parts separately. A customer can then see what the estimate covers before they decide on the work.

Open page

Painting estimate template

List the preparation, painted area and materials separately. This gives the client a clear starting point before colour, condition or access change the scope.